Privacy Policy – Varelon Studio V.O.F.

At Varelon Studio V.O.F. (“Varelon Studio”, “we”, “us”, “our”), we value your trust and are fully

committed to protecting your personal information. This Privacy Policy explains in clear terms how

we collect, use, store, and protect your data when you interact with us — whether by visiting our

website, sending us an email, or becoming a client. We process all personal data in accordance

with the General Data Protection Regulation (GDPR) and other relevant Dutch and European

privacy laws.

1. Information We Collect

We only collect information that is necessary for communication, collaboration, and service delivery.

This may include:

– Personal details such as your full name, company name, position, and contact information (email,

phone number).

– Project-related data that you share with us voluntarily, such as design preferences, content

materials, or website information.

– Technical information collected automatically when you visit our website, including browser type,

IP address, and pages visited. This data is used solely for performance and security monitoring and

cannot identify you personally.

We do not collect sensitive information (such as race, religion, or financial details) and we do not

use tracking cookies or advertising analytics.

2. How We Collect and Use Data

We collect data in the following ways:

– When you contact us directly through our website or email.

– When you request a quotation, sign a contract, or participate in a project.

– When you visit our website and allow necessary cookies for site functionality.

We use the collected data exclusively to:

– Respond to your inquiries and provide requested information.

– Prepare and execute contracts, quotations, and invoices.

– Maintain project communication and updates.

– Manage internal administration and financial obligations.

We will never sell, rent, or disclose your personal information for commercial purposes to third

parties.

3. Legal Basis for Processing

Under the GDPR, our legal grounds for processing personal data are as follows:

– **Legitimate Interest:** to ensure smooth communication, project management, and service

quality.

– **Contractual Necessity:** when the processing of personal data is required to fulfill or prepare a

contract.

– **Legal Obligation:** when we must retain data for tax, accounting, or regulatory purposes.

– **Consent:** when you voluntarily contact us or subscribe to receive information.4. Data Retention

We store your data only for as long as it is necessary to fulfill the purposes described in this Privacy

Policy:

– Client communication and project data: up to 5 years after the last completed project.

– Accounting and invoicing records: 7 years, as required by Dutch tax regulations.

– General inquiries (non-clients): up to 12 months unless a longer retention is required for legal

reasons.

Once data is no longer required, it will be securely deleted or anonymized.

5. Data Security

We implement strict technical and organizational measures to protect all personal information

against unauthorized access, loss, alteration, or misuse. This includes encrypted communications,

password protection, access control, and secure storage systems. Only authorized members of

Varelon Studio who are bound by confidentiality agreements have access to personal data.

6. Sharing of Personal Data

We may share your data with trusted third-party service providers when necessary for business

operations. Examples include hosting partners, email providers, and accounting software. All third

parties are carefully selected and GDPR-compliant, operating under written data processing

agreements that ensure your information remains secure and confidential.

We do not transfer data outside the European Economic Area (EEA). If such a transfer were

required in the future, it would be done only under legally approved safeguards.

7. Your Rights

You have full control over your personal data and may exercise the following rights at any time:

– Access: to request a copy of your personal data.

– Rectification: to correct inaccurate or incomplete data.

– Erasure (“Right to be Forgotten”): to request deletion of your data when legally permissible.

– Restriction: to limit data processing in certain cases.

– Portability: to request a transfer of your data to another provider.

– Objection: to stop data processing based on legitimate interest.

To exercise these rights, email us at info@varelonstudio.nl. We will respond within 30 days of

receiving your request.

8. Cookies and Website Usage

Our website uses only essential cookies to ensure functionality and performance. We do not use

tracking, advertising, or third-party analytics cookies. You can control or disable cookies through

your browser settings, but this may affect certain website features.

9. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our business practices or legal

requirements. Any updates will be published on our website with the revised “last updated” date.We encourage users to review this page regularly.

10. Contact

For any questions, concerns, or requests related to this Privacy Policy or your personal data, please

contact us at:

Varelon Studio V.O.F.

Email: info@varelonstudio.nl

Website: www.varelonstudio.nl

Location: [To be completed]

The Netherlands

Version: 2025 – Varelon Studio V.O.F. | info@varelonstudio.nl