Terms of Service
Effective Date: 28-10-25Company: Varelon Studio V.O.F.
Website: www.varelonstudio.com
Registered in: The Netherlands
1. General
These Terms of Service (“Terms”) apply to all offers, agreements, and services provided by Varelon
Studio V.O.F. (“Varelon Studio”, “we”, “our”, or “us”) to any client (“Client”, “you”). By engaging our services or using our website, you acknowledge that you have read, understood, and agreed to these Terms in full. Any exceptions or modifications to these Terms are only valid if expressly agreed to in writing by Varelon Studio.
2. Services
Varelon Studio provides creative and digital solutions, including but not limited to web design and development, branding, social media management, and marketing automation. Each project is developed according to the specifications agreed upon in writing between both parties. Any additional work outside of the agreed scope will be billed separately at the prevailing hourly rate.
3. Quotations and Agreements
All quotations issued by Varelon Studio are valid for 14 days unless stated otherwise. A project is deemed accepted once the Client provides written confirmation (via email or signed agreement).
By confirming a quotation, the Client agrees to these Terms. Once accepted, changes to the scope may result in price adjustments and timeline revisions.
4. Payment Terms
Unless otherwise stated, all projects require a 50% upfront payment before work begins and 50% upon completion. All invoices are due within 14 days of the issue date. Late payments may result in suspension of services and incur statutory interest and collection fees. All amounts are stated in euros (€) and exclude VAT unless otherwise specified.
5. Delivery and Approval
Upon completion, Varelon Studio will provide the Client with deliverables for review. The Client must respond with feedback or approval within 10 working days. If no response is received, the project will be considered approved. Final ownership of the deliverables transfers to the Client only after full payment has been received.
6. Revisions and Cancellations
Revisions are limited to the refinement of the approved concept and do not include new creative directions unless agreed otherwise. If the Client cancels the project after work has started, all completed work will be invoiced proportionally, with a minimum fee of 50% of the total project value.
7. Intellectual Property
All creative materials, designs, code, concepts, and documentation produced by Varelon Studio remain the intellectual property of Varelon Studio until full payment is received. Upon payment, the Client receives a non-exclusive, perpetual license to use the final deliverables for their intended purpose. Raw files (e.g., PSD, Figma, AI) and project assets are not included unless agreed otherwise in writing.
8. Client Responsibilities
The Client must provide all required materials, feedback, and approvals promptly to avoid delays. Varelon Studio is not liable for project delays caused by incomplete or late client input. The Client guarantees that all supplied materials (such as text, images, or logos) are legally owned or licensed for use and indemnifies Varelon Studio from any related claims.
9. Liability
Varelon Studio cannot be held responsible for any indirect, consequential, or incidental damages arising from the use or inability to use our services. We are not liable for data loss, downtime, or third-party software failures. Our total liability shall not exceed the total amount paid by the Client for the specific project in question.
10. Confidentiality
Both parties agree to treat all business and project-related information as strictly confidential. No information may be shared with third parties without prior written consent unless required by law.
11. Portfolio and Promotion
Varelon Studio reserves the right to showcase completed projects, visuals, and related materials for promotional purposes in its portfolio, on its website, and on social media, unless otherwise agreed in writing with the Client.
12. Termination
Either party may terminate the agreement in writing if the other party fails to meet its obligations and does not remedy the breach within 14 days of written notice. In case of termination, the Client remains responsible for all completed work and expenses incurred up to that date.
13. Applicable Law and Competent Court
Dutch law shall exclusively apply to Agreements to which the General Terms and Conditions apply and further agreements resulting therefrom.
If a Customer is a resident of the European Economic Area (hereinafter: “EEA”), all disputes arising from or relating to the Agreement and all resulting Agreements to which the General Terms and Conditions apply shall be settled between the parties by the competent court under the law. In case a Business-customer is located within the EEA, all disputes arising from or related to the Agreement and all resulting agreements to which the General Terms and Conditions apply between the parties shall be settled exclusively by the District Court of Noord-Holland, location Alkmaar (the Netherlands).
If a Customer is not a resident of the EEA or a Business-customer is not established within the EEA, all disputes arising from or related to this Agreement and all resulting agreements to which the General Terms and Conditions apply between the parties shall be settled exclusively in accordance with the Arbitration Rules of the Netherlands Arbitration Institute (NAI). The arbitral tribunal will consist of one arbitrator, who will be appointed in accordance with the list procedure. The place of arbitration will be Amsterdam. The proceedings will be conducted in English and the arbitral tribunal will decide according to the rules of Dutch law.
14. Amendments
Varelon Studio reserves the right to amend these Terms at any time. The latest version will always be available on our website. Continued use of our services implies acceptance of the updated Terms.
15. Contact
For questions regarding these Terms, please contact:
Email: info@varelonstudio.com
Website: www.varelonstudio.com
Company: Varelon Studio V.O.F. – The Netherlands